This policy explains how the content on LetterForgeUSA is produced and maintained: who writes it, where the facts come from, how the site decides what a tool may say, how often things are rechecked and how mistakes are fixed. It is a working policy that the site’s code enforces where it can, not a marketing statement.
Who writes the content
LetterForgeUSA is written and built by its founder, Naveed Qadir, a software engineer, with editorial checks performed by the same small team. No one on the team is an attorney, and the site never describes its content as written or reviewed by attorneys. Every guide shows its author role, its publication date and its last update date. When a named professional reviews a rule in the future, that review will be recorded with the reviewer’s name and credentials and shown on the pages it affects; until then, no such claim is made anywhere on the site.
How sources are selected
Explanations of rules on this site rest on official primary sources only:
- statutes and regulations published on official government sites (for example the United States Code on govinfo, or a state legislature’s code site);
- court self-help centers and court-published guides;
- state law library guides written by the library’s own staff;
- federal and state agency pages and formally published notices.
Secondary sources (commercial legal sites, blogs, forums, news coverage, other letter-template sites and AI summaries) are not used as authority for any rule, note or template. They may occasionally prompt us to look for an official source, but the official source is what we cite.
The source ledger
Every source cited on the site is recorded in a ledger with a stable identifier, the title, the URL, the publisher, the type of authority, what the site uses it for, the date it was accessed, and its status. A source is marked verified only after a person on the team opened the page on the recorded date and confirmed that it says what we cite it for; the ledger records who performed that check and describes them accurately (a software engineer, not an attorney). A source that has been recorded but not yet opened is marked pending-check and is not relied on. Sources that an authority has withdrawn or replaced are marked withdrawn or superseded, and anything that depended on them is downgraded. The public sources and coverage page is generated from this ledger.
The rule status model
Legal rules are stored as versioned data, separate from templates and from the prose on the site. Each rule records its jurisdiction, scenario, sources, the facts it needs, its exclusions, how days are counted, permitted delivery methods and a review due date. A rule’s status decides what the tools may do with it:
- draft: being researched. Supports nothing; no note, no statement in a letter, no generation.
- source-verified: an editor checked the cited official source on the recorded date. Supports an informational note with that date. In ordinary and elevated-risk tools it may also support an optional, neutrally worded reference in the letter (for example, “state law generally requires X within N days”) that never asserts a violation, bad faith or a penalty. It never supports generating a high-risk notice.
- professionally-reviewed: a named, credentialed reviewer documented a review on a recorded date. Required before any high-risk tool (landlord notice to vacate, rent increase notice, pay-or-quit notice) generates a statutory notice, and required before the accommodation request tool resumes. No rule currently holds this status.
- expired: the review due date passed, the source was withdrawn or superseded, or the law changed. Blocks generation; the rule may still be shown as history.
- unsupported: the jurisdiction or scenario is explicitly not covered. The tool shows official resources instead of a draft.
The code applies these statuses mechanically: a tool asks the rule engine whether a rule of the required status exists for the visitor’s state, city and scenario, and if the answer is no, the tool withholds the statement or blocks generation and explains why. Statuses are never upgraded automatically, and a status is never upgraded by anyone other than the person whose review justifies it.
Review intervals
As a matter of editorial policy, every source-verified or professionally-reviewed rule carries a review due date no more than six months after its last check, and a rule whose due date has passed is treated as expired by the code until someone rechecks it. We also recheck a rule outside that schedule when we learn that the law, the court form or the official page has changed, and when a visitor reports a discrepancy. Guides and tool pages are reread when the rules they depend on change and at least once a year.
These intervals are a working discipline, not a guarantee that every rule is current on any given day. Law changes without notifying us. Each note on the site shows the date it was last checked so that you can judge for yourself and read the current source.
Corrections
Anyone can report an error through the contact page. When a report concerns a fact, a date, a source or a template, we check the official source, correct the page, update its “updated” date and, where a rule is affected, revise the rule’s status and record the change in the rule’s history. Significant corrections to a guide are noted in the guide itself. We do not remove the record of a past verification; we add the new one.
No AI-generated legal text
Letters on this site are produced by deterministic templates from a typed document model. No language model writes, rewrites or completes any legal clause, note or statutory reference, and no letter content is sent to any AI service. If the site ever offers an optional wording aid, it will be limited to style, will not change legal clauses and will not transmit personal data silently; this policy will be updated first.
Advertising independence
If advertising is enabled, it is served by a third-party network on eligible public educational pages, below the main content, and is labeled. Advertisers do not see, choose, sponsor or influence editorial content, tool behavior, rule statuses or the sources we cite. No tool is made available, limited or disabled for commercial reasons; availability is decided only by the rule status model above. Policy pages, the editor, the letter preview and the accommodation request pages carry no advertising at all.
Samples are fictional
Every sample letter, example name, address, amount and date on the site is invented for illustration and is labeled as a sample. We do not publish real letters, real disputes or real people’s details, and we never use letters generated by visitors because we never receive them.
Questions
If something in this policy is unclear, or you think the site has not followed it, please say so through the contact page.